Executive Assistant

Company: Infojini Inc
Location: Saint Louis
Posted on: May 4, 2024

Job Description:

*Responsibilities:** Provides a high level of executive administrative skills, handles confidential business matters, works independently on special assignments and maintains smooth operation of the office responsibilities.* Manages day-to-day executive administrative responsibilities including phone calls; calendars and scheduling meetings; a calendar of events; file systems and records management; travel arrangements; expense reports; invoices; and correspondence.* Vital conduit between Executive Vice President, CFO and workforce.* Operates independently in absence of the EVP, CFO, calling on staff when required. Assists and advises the Executive Vice President, CFO of any problems arising during absence.* Prepares agendas for meetings and related functions.* Supports the coordination of management functions across Finance.* Maintains a comprehensive understanding of department policies, procedures and department members methods of operation to effectively and efficiently conduct duties and responsibilities.* Follow-up and tracking of projects, programs and performance measurements.* Initial review of budgetary information regarding expenditures; research a broad variety of financial issues.* Provides a budget analysis.* Learn, understand and review and analysis of financial applications and reports.* Prepares materials for large mailings.* Summarizes, assembles and compose factual reports, letters and memos in accordance with established standards.* Plan distribution.* Produces a variety of typed statistical and narrative reports; proofreads and edits typed materials for accuracy of grammar, spelling, punctuation and format.* Collect, organizes records and verifies accuracy of data and information for reports; monitors and maintains records of financial transactions.* Coordinates Audit schedules, collects information to be provided to Auditors, uploads all official and final financial reporting.* Manages time management/payroll system Executive Vice President, CFOs direct reports.* Receives and provides information to Agency management officials, Commissioners and Agency personnel.* Disseminates information to local state and federal officials and to members of the general public in person and over the telephone.* Interacts with Agency officials, the Board of Commissioners, Agency employees, representatives of other organizations, local state and federal officials, and the general public concerning activities, schedules and procedures.* Oversee projects as assigned from the Executive Vice President, CFO. Prioritizes and manages time sensitive projects.* Other duties as assigned.*Knowledge, Skills, & Abilities*:* Projects a highly professional, positive image compatible with the needs of Agency Executives and others.* Ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing.* Skilled in the use of office equipment such as computers, copying machines, telephones and recording devices.* Experienced in establishing work priorities and meeting deadlines in a fast-paced, high-pressure environment.* Ability to establish procedures critical to timely deadlines.* Communicates effectively, both orally and in writing, handles complaints and effectively deals with sensitive, confidential issues.* Interacts effectively with Agency management officials,* Commissioners, Agency staff and members of the general public.* Proven experience working well under pressure with a high degree of responsibility.* Must be able to multi-task and handle responsibilities for multiple departments.* Sets priorities independently.* Experienced in composing, proofreading and editing written materials.* Finance experience strongly preferred.* Advance MS Office skills including Outlook, Word, Excel and PowerPoint.* Minimum typing requirement is 50 wpm and 65 wpm preferred.*Education & Experience:**Degree:* 4 year degree or equivalent experience*Years:* Minimum or 7-10 years of experience*Field:* Business Administration or related field*Field: *In Corporate environment, assisting executives at top executive level.Advanced MSOffice skills including Outlook, Word, Excel and PowerPoint.#TeamNJob Type: Full-timePay: $80,000.00 per yearBenefits:* 401(k)* Dental insurance* Health insurance* Paid time offSchedule:* 8 hour shift* Day shift* Monday to FridayWork Location: In personby Jobble

Keywords: Infojini Inc, O'Fallon , Executive Assistant, Accounting, Auditing , Saint Louis, Missouri